Store Operations Coordinator
Desert Land New Auto Spare Parts TR L.L.C.
AED 2,000 - 3,999 per month
Full Time
1-2 Years
Any
High-School / Secondary
Posted 3 days ago
Job Details
Store Operation Coordinator
Department: Operations / Warehouse
Location: Sharjah, UAE
Reports To: General Manager / Operations Manager
Employment Type: Full-Time
1. Job Purpose
The Store Supervisor & Office Administrator will be responsible for the day-to-day supervision and organization of the spare-parts warehouse/store, while also providing general administrative support to the office.
The role requires a practical, organized and responsible individual who can supervise store employees, ensure accurate handling and storage of inventory, maintain proper documentation, and assist management with routine office administration.
The successful candidate will act as an important link between the warehouse/store and office, ensuring that daily operations run smoothly and that documents and inventory records are properly maintained.
________________________________________
2. Key Responsibilities
A. Store / Warehouse Supervision
• Supervise the daily activities of store/warehouse employees.
• Allocate daily tasks to store employees and monitor completion.
• Ensure employees follow proper procedures for receiving, storing, picking and dispatching goods.
• Ensure spare parts are stored in their designated locations/bins and that the warehouse remains organized.
• Monitor the condition and cleanliness of the warehouse and storage areas.
• Ensure goods are handled carefully to prevent damage or loss.
• Monitor incoming deliveries and ensure received items are properly counted and checked.
• Coordinate the movement of goods between receiving, storage and dispatch areas.
• Ensure picked items correspond correctly to sales orders, delivery notes or other required documents.
• Monitor outgoing deliveries and collections.
• Report shortages, excess quantities, damaged goods, incorrect items or other discrepancies to management.
• Assist with periodic physical stock counts and inventory checks.
• Investigate basic stock discrepancies and report unresolved issues to management.
• Ensure obsolete, damaged or returned items are properly identified and segregated.
• Maintain good housekeeping and ensure warehouse safety procedures are followed.
• Monitor store employees' attendance, punctuality and general work performance and report issues to management.
B. Inventory & Documentation
• Ensure all received goods are supported by appropriate documentation.
• Check delivery notes and other documents against physical goods received.
• Maintain organized records of:
o Supplier delivery notes
o Goods received documentation
o Goods returned
o Damaged items
o Stock adjustments
o Delivery/dispatch documents
o Other warehouse-related records
• Assist with updating inventory records in the ERP/system where required.
• Ensure documentation is filed promptly and can be easily retrieved.
• Support management in maintaining accurate stock records.
• Assist with stock labeling, bin identification and warehouse organization.
• Support future implementation of barcode/RFID or other inventory-control systems.
C. Office Administration
• Scan supplier invoices and other received documents.
• Save scanned documents using the company's agreed naming and filing structure.
• Maintain organized electronic and physical filing systems.
• File supplier invoices, delivery notes, purchase documents and other supporting documentation.
• Retrieve documents when requested by management or the accounts team.
• Assist the accounts department by ensuring invoices and supporting documents are properly scanned and available.
• Perform basic data entry and maintain administrative records.
• Prepare simple Excel spreadsheets and reports when required.
• Print, photocopy, scan and organize documents.
• Assist with routine correspondence and administrative tasks.
• Maintain records of office supplies and arrange replenishment when required.
• Assist with basic document preparation and filing.
D. Office & Facility Support
• Monitor general office and warehouse maintenance requirements.
• Report maintenance issues to management promptly.
• Coordinate with approved maintenance/service providers when instructed.
• Follow up on minor repairs and maintenance activities.
• Monitor basic office facilities, equipment and supplies.
• Ensure common areas, warehouse areas and office surroundings are kept clean and organized.
• Assist with moving, arranging or organizing office/store equipment and materials when required.
• Maintain a simple record of outstanding maintenance issues and their status.
E. Staff Coordination
• Supervise store employees during daily operations.
• Ensure employees understand their assigned duties.
• Monitor work quality and productivity.
• Ensure store employees follow company procedures.
• Provide basic guidance and assistance to employees where required.
• Escalate repeated performance, attendance, discipline or conduct issues to management.
• Encourage a clean, organized and professional working environment.
• Coordinate with drivers, sales staff, purchasing and accounts when required to ensure smooth operations.
F. General Administrative & Operational Support
• Assist management with ad-hoc administrative tasks.
• Collect and organize information requested by management.
• Assist with preparation of basic operational reports.
• Support purchasing and accounts teams with document collection and filing.
• Assist in coordinating couriers, deliveries, collections and service providers when required.
• Maintain confidentiality of company information and documents.
• Perform other reasonable duties assigned by management.
________________________________________
3. Daily Responsibilities
The employee is expected to start each day by:
1. Checking attendance and availability of store employees.
2. Reviewing outstanding warehouse tasks.
3. Allocating work to store employees.
4. Checking pending receiving, picking and dispatch activities.
5. Ensuring the store is clean and organized.
6. Checking for pending deliveries/collections.
7. Processing and filing received warehouse documentation.
8. Scanning and filing invoices and other office documents.
9. Following up on outstanding administrative or maintenance matters.
10. Reporting significant issues or discrepancies to management.
________________________________________
4. Weekly Responsibilities
• Review warehouse organization and housekeeping.
• Review outstanding stock/documentation discrepancies.
• Check that received invoices and delivery documents have been properly scanned and filed.
• Assist with periodic stock checks.
• Review store employee attendance and performance.
• Check office/store supplies.
• Review outstanding maintenance issues.
• Provide management with a summary of significant operational issues.
________________________________________
5. Key Performance Indicators (KPIs)
The position will be evaluated based on:
Store Operations
• Accuracy of goods received and dispatched.
• Accuracy of stock placement and bin locations.
• Reduction in picking/dispatch errors.
• Warehouse cleanliness and organization.
• Timely completion of receiving and dispatch activities.
• Proper handling of damaged and returned goods.
Inventory Control
• Reduction in unexplained stock discrepancies.
• Accuracy during physical stock counts.
• Proper documentation of stock movements.
• Correct identification and segregation of damaged/obsolete items.
Administration
• Timely scanning and filing of invoices and documents.
• Accuracy and completeness of document filing.
• Ability to retrieve documents quickly when requested.
• Timely completion of assigned administrative tasks.
Staff Supervision
• Attendance and punctuality of store employees.
• Completion of assigned daily tasks.
• Compliance with company procedures.
• Overall productivity and organization of the store team.
General
• Responsiveness to management requests.
• Reliability and punctuality.
• Ability to work independently.
• Professional communication with suppliers, drivers, employees and office staff.
________________________________________
6. Authority & Responsibility
The Store Supervisor & Office Administrator will have authority to:
• Allocate daily tasks to store employees.
• Organize the daily workflow of the warehouse.
• Direct employees regarding proper storage, receiving and dispatch procedures.
• Request correction of incorrect or incomplete warehouse work.
• Report attendance, performance and disciplinary issues to management.
• Coordinate routine maintenance and service requirements within approved instructions.
________________________________________
7. Required Qualifications & Experience
Education
• High school diploma or equivalent required.
• Diploma or additional training in warehouse management, logistics or administration is an advantage.
Experience
• 2–4 years of experience in warehouse, store, logistics or office administration.
• Experience in a spare-parts or automotive environment is preferred.
• Previous experience supervising warehouse/store employees is highly desirable.
• Experience with ERP, inventory or warehouse management systems is an advantage.
Computer Skills
• Basic to intermediate Microsoft Excel.
• Microsoft Word and Outlook.
• Ability to scan, save and organize electronic documents.
• Ability to learn and use the company's ERP/inventory system.
Language
• Good spoken and written English.
• Arabic or Hindi/Urdu would be an advantage.
________________________________________
8. Personal Attributes
The successful candidate should be:
• Reliable and punctual.
• Highly organized.
• Detail-oriented.
• Practical and hands-on.
• Comfortable working both in an office and warehouse environment.
• Able to supervise employees respectfully but firmly.
• Good at following up on tasks.
• Comfortable working independently.
• Honest and trustworthy.
• Able to identify problems and escalate them appropriately.
• Willing to perform a mixture of administrative and operational tasks.
• Comfortable working in a fast-paced small-business environment.
________________________________________
9. Working Environment
This is a onsite office and warehouse position.
The employee will spend time both in the office and warehouse and should be comfortable working in a warehouse environment, including standing, walking, checking goods and occasionally assisting with physical organization of stock.
The role is intended for someone who is hands-on and operational, rather than someone whose responsibilities are limited to desk-based administration.
________________________________________
10. Ideal Candidate Profile
The ideal candidate is someone who can be trusted to "keep the store running" when management is not physically present, while also taking care of routine office administration.
They should be capable of seeing that:
Goods arrive → Goods are checked → Goods are stored correctly → Orders are picked correctly → Goods are dispatched → Documents are filed → Issues are reported.
At the same time, they should be able to handle routine office requirements such as scanning invoices, filing documents, coordinating minor maintenance and supporting the accounts/management team.
The position therefore requires a combination of store supervision, organization, administrative ability and practical problem-solving.
Department: Operations / Warehouse
Location: Sharjah, UAE
Reports To: General Manager / Operations Manager
Employment Type: Full-Time
1. Job Purpose
The Store Supervisor & Office Administrator will be responsible for the day-to-day supervision and organization of the spare-parts warehouse/store, while also providing general administrative support to the office.
The role requires a practical, organized and responsible individual who can supervise store employees, ensure accurate handling and storage of inventory, maintain proper documentation, and assist management with routine office administration.
The successful candidate will act as an important link between the warehouse/store and office, ensuring that daily operations run smoothly and that documents and inventory records are properly maintained.
________________________________________
2. Key Responsibilities
A. Store / Warehouse Supervision
• Supervise the daily activities of store/warehouse employees.
• Allocate daily tasks to store employees and monitor completion.
• Ensure employees follow proper procedures for receiving, storing, picking and dispatching goods.
• Ensure spare parts are stored in their designated locations/bins and that the warehouse remains organized.
• Monitor the condition and cleanliness of the warehouse and storage areas.
• Ensure goods are handled carefully to prevent damage or loss.
• Monitor incoming deliveries and ensure received items are properly counted and checked.
• Coordinate the movement of goods between receiving, storage and dispatch areas.
• Ensure picked items correspond correctly to sales orders, delivery notes or other required documents.
• Monitor outgoing deliveries and collections.
• Report shortages, excess quantities, damaged goods, incorrect items or other discrepancies to management.
• Assist with periodic physical stock counts and inventory checks.
• Investigate basic stock discrepancies and report unresolved issues to management.
• Ensure obsolete, damaged or returned items are properly identified and segregated.
• Maintain good housekeeping and ensure warehouse safety procedures are followed.
• Monitor store employees' attendance, punctuality and general work performance and report issues to management.
B. Inventory & Documentation
• Ensure all received goods are supported by appropriate documentation.
• Check delivery notes and other documents against physical goods received.
• Maintain organized records of:
o Supplier delivery notes
o Goods received documentation
o Goods returned
o Damaged items
o Stock adjustments
o Delivery/dispatch documents
o Other warehouse-related records
• Assist with updating inventory records in the ERP/system where required.
• Ensure documentation is filed promptly and can be easily retrieved.
• Support management in maintaining accurate stock records.
• Assist with stock labeling, bin identification and warehouse organization.
• Support future implementation of barcode/RFID or other inventory-control systems.
C. Office Administration
• Scan supplier invoices and other received documents.
• Save scanned documents using the company's agreed naming and filing structure.
• Maintain organized electronic and physical filing systems.
• File supplier invoices, delivery notes, purchase documents and other supporting documentation.
• Retrieve documents when requested by management or the accounts team.
• Assist the accounts department by ensuring invoices and supporting documents are properly scanned and available.
• Perform basic data entry and maintain administrative records.
• Prepare simple Excel spreadsheets and reports when required.
• Print, photocopy, scan and organize documents.
• Assist with routine correspondence and administrative tasks.
• Maintain records of office supplies and arrange replenishment when required.
• Assist with basic document preparation and filing.
D. Office & Facility Support
• Monitor general office and warehouse maintenance requirements.
• Report maintenance issues to management promptly.
• Coordinate with approved maintenance/service providers when instructed.
• Follow up on minor repairs and maintenance activities.
• Monitor basic office facilities, equipment and supplies.
• Ensure common areas, warehouse areas and office surroundings are kept clean and organized.
• Assist with moving, arranging or organizing office/store equipment and materials when required.
• Maintain a simple record of outstanding maintenance issues and their status.
E. Staff Coordination
• Supervise store employees during daily operations.
• Ensure employees understand their assigned duties.
• Monitor work quality and productivity.
• Ensure store employees follow company procedures.
• Provide basic guidance and assistance to employees where required.
• Escalate repeated performance, attendance, discipline or conduct issues to management.
• Encourage a clean, organized and professional working environment.
• Coordinate with drivers, sales staff, purchasing and accounts when required to ensure smooth operations.
F. General Administrative & Operational Support
• Assist management with ad-hoc administrative tasks.
• Collect and organize information requested by management.
• Assist with preparation of basic operational reports.
• Support purchasing and accounts teams with document collection and filing.
• Assist in coordinating couriers, deliveries, collections and service providers when required.
• Maintain confidentiality of company information and documents.
• Perform other reasonable duties assigned by management.
________________________________________
3. Daily Responsibilities
The employee is expected to start each day by:
1. Checking attendance and availability of store employees.
2. Reviewing outstanding warehouse tasks.
3. Allocating work to store employees.
4. Checking pending receiving, picking and dispatch activities.
5. Ensuring the store is clean and organized.
6. Checking for pending deliveries/collections.
7. Processing and filing received warehouse documentation.
8. Scanning and filing invoices and other office documents.
9. Following up on outstanding administrative or maintenance matters.
10. Reporting significant issues or discrepancies to management.
________________________________________
4. Weekly Responsibilities
• Review warehouse organization and housekeeping.
• Review outstanding stock/documentation discrepancies.
• Check that received invoices and delivery documents have been properly scanned and filed.
• Assist with periodic stock checks.
• Review store employee attendance and performance.
• Check office/store supplies.
• Review outstanding maintenance issues.
• Provide management with a summary of significant operational issues.
________________________________________
5. Key Performance Indicators (KPIs)
The position will be evaluated based on:
Store Operations
• Accuracy of goods received and dispatched.
• Accuracy of stock placement and bin locations.
• Reduction in picking/dispatch errors.
• Warehouse cleanliness and organization.
• Timely completion of receiving and dispatch activities.
• Proper handling of damaged and returned goods.
Inventory Control
• Reduction in unexplained stock discrepancies.
• Accuracy during physical stock counts.
• Proper documentation of stock movements.
• Correct identification and segregation of damaged/obsolete items.
Administration
• Timely scanning and filing of invoices and documents.
• Accuracy and completeness of document filing.
• Ability to retrieve documents quickly when requested.
• Timely completion of assigned administrative tasks.
Staff Supervision
• Attendance and punctuality of store employees.
• Completion of assigned daily tasks.
• Compliance with company procedures.
• Overall productivity and organization of the store team.
General
• Responsiveness to management requests.
• Reliability and punctuality.
• Ability to work independently.
• Professional communication with suppliers, drivers, employees and office staff.
________________________________________
6. Authority & Responsibility
The Store Supervisor & Office Administrator will have authority to:
• Allocate daily tasks to store employees.
• Organize the daily workflow of the warehouse.
• Direct employees regarding proper storage, receiving and dispatch procedures.
• Request correction of incorrect or incomplete warehouse work.
• Report attendance, performance and disciplinary issues to management.
• Coordinate routine maintenance and service requirements within approved instructions.
________________________________________
7. Required Qualifications & Experience
Education
• High school diploma or equivalent required.
• Diploma or additional training in warehouse management, logistics or administration is an advantage.
Experience
• 2–4 years of experience in warehouse, store, logistics or office administration.
• Experience in a spare-parts or automotive environment is preferred.
• Previous experience supervising warehouse/store employees is highly desirable.
• Experience with ERP, inventory or warehouse management systems is an advantage.
Computer Skills
• Basic to intermediate Microsoft Excel.
• Microsoft Word and Outlook.
• Ability to scan, save and organize electronic documents.
• Ability to learn and use the company's ERP/inventory system.
Language
• Good spoken and written English.
• Arabic or Hindi/Urdu would be an advantage.
________________________________________
8. Personal Attributes
The successful candidate should be:
• Reliable and punctual.
• Highly organized.
• Detail-oriented.
• Practical and hands-on.
• Comfortable working both in an office and warehouse environment.
• Able to supervise employees respectfully but firmly.
• Good at following up on tasks.
• Comfortable working independently.
• Honest and trustworthy.
• Able to identify problems and escalate them appropriately.
• Willing to perform a mixture of administrative and operational tasks.
• Comfortable working in a fast-paced small-business environment.
________________________________________
9. Working Environment
This is a onsite office and warehouse position.
The employee will spend time both in the office and warehouse and should be comfortable working in a warehouse environment, including standing, walking, checking goods and occasionally assisting with physical organization of stock.
The role is intended for someone who is hands-on and operational, rather than someone whose responsibilities are limited to desk-based administration.
________________________________________
10. Ideal Candidate Profile
The ideal candidate is someone who can be trusted to "keep the store running" when management is not physically present, while also taking care of routine office administration.
They should be capable of seeing that:
Goods arrive → Goods are checked → Goods are stored correctly → Orders are picked correctly → Goods are dispatched → Documents are filed → Issues are reported.
At the same time, they should be able to handle routine office requirements such as scanning invoices, filing documents, coordinating minor maintenance and supporting the accounts/management team.
The position therefore requires a combination of store supervision, organization, administrative ability and practical problem-solving.
Language
English, Hindi
Nationality
Any
Company Size
1-10
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